HOW TO PREP YOUR TEAM FOR HEADSHOTS

Why Team Headshots Matter

A consistent set of professional headshots doesn’t just look great—it reinforces your brand’s image across platforms. From LinkedIn to your company website, cohesive portraits reflect credibility, trust, and attention to detail.

Step-by-Step Team Prep Guide

1. Communicate Expectations Early

Send your team a prep email at least one week in advance. Let them know what to expect, what to wear, and how long the session will take.

2. Choose a Style & Setting

Do you want everyone photographed in front of a solid background? Office environment? Outdoors? A consistent setting makes your brand feel polished.

3. Set a Schedule

Create a staggered schedule in 5-10 minute increments. This avoids backups and helps the session run smoothly. Be sure to buffer time for last-minute touchups or delays.

4. Prepare a Staging Area

Have a room ready where team members can do last-minute grooming or prep. A mirror, lint roller, tissues, and water can go a long way in helping everyone feel photo-ready.

5. Appoint a Point Person

Designate someone on your team to coordinate with me day-of. They’ll help wrangle people, keep things on time, and answer internal questions.

Grooming & Appearance Tips

Avoid spray tans, heavy makeup, or extreme hairstyles right before the shoot.

Encourage simple grooming—trimmed beards, clean-shaven necklines, and tamed flyaways.

Suggest everyone bring a comb, lip balm, and any touch-up essentials.

Outfit Tips at a Glance

Stick to the following basics for a clean and professional look:

Dark, solid colors (navy, charcoal, deep green, burgundy)

Fitted clothing—no oversized or baggy outfits

Bring your best blazer or suit jacket (especially important!)

Avoid distracting patterns, logos, or bright neon tones

Want more detail? Read our full What to Wear for Headshots guide.

Day-of Shoot Checklist for Teams

✔️ Confirm location and staging area access

✔️ Finalize shot list (individuals, teams, executives?)

✔️ Have team arrive 10 mins before their slot

✔️ Keep the energy light—it makes for better photos!

After the Shoot — What Happens Next

I deliver a private online proofing gallery within 3–5 business days. Each person will select their favorite image, which will be professionally retouched to match your company’s style. You’ll receive high-resolution and web-optimized formats for all final selections.